The Swedish National Financial Management Authority, ESV, leads and coordinates the introduction of e-procurement in central government. We are also providing support to agencies and information to industry in face of the shift to electronic ordering.
Electronic purchasing processes have been introduced gradually in Swedish public administration since the beginning of 2008, when the central government agencies adopted e-invoicing. Since 2014, all agencies with more than 50 employees have e-ordering.
The work to introduce electronic purchasing processes in public administration can be divided into three stages:
- Introducing electronic invoice management
- Introducing electronic order support
- Develop the foundations for IT support in the procurement process
A more effective public administration
The purpose of introducing electronic procurement in central government is to create more effective purchasing processes with the use of IT as support. It is a matter of using IT support for the work flow from order and delivery to invoice management.
The Swedish Government has deemed the introduction of electronic purchasing processes to be important in order to increase the efficiency of public administration and to facilitate agencies' goods and service providers.
Agencies should develop common standards
Electronic procurement means several opportunities for high efficiency. In order to take advantage of these, it is important that central government agencies develop common standards for their invoices and orders. This creates a uniform exchange of information between central government and its goods and service providers.
In Sweden, the standard for electronic invoicing in public management is called Svefaktura. The standard for electronic ordering is called Sveorder. There is also something known as Svekatalog, which makes ordering easier for clients.
All of these standards have been produced by Single Face To Industry (SFTI). It can thereby be said that they are the bare minimum for what industry can require the agencies to manage.
For cross-border trade, agencies and suppliers should use PEPPOL's infrastructure.
The Swedish Association of Local Authorities and Regions (SALAR), ESV and Kammarkollegiet are working together to promote conditions for electronic procurement. The work focuses on developing and recommending open standards for electronic business communication under the term SFTI, Single Face to Industry.